Map each income GL code to a QuickBooks item before invoices can sync. Nothing posts from this page. Unmapped lines block the push.
Once Joker syncs an invoice to QuickBooks it becomes accounting-locked in Joker — its lines, totals, customer, and number can't be edited; corrections go through Void & recreate (before payment) or a future credit-and-rebill (after payment). Joker reads QBO status back, but it cannot stop someone editing the invoice directly inside QuickBooks. Big Sky must restrict QBO user permissions so synced invoices aren't edited in QuickBooks by unauthorized users — that part is a QuickBooks-side (Big Sky) responsibility.
Optional. Loads income & COGS accounts from your QuickBooks export. Updates existing codes; deletes nothing.
For each income GL code, pick the QuickBooks income account and item, then Confirm. Suggested matches are pre-selected where found.
| GL Code | GL Name | QBO Income Account | QBO Item | Status | Action |
|---|---|---|---|---|---|
| Click Refresh to load. | |||||
Map each station to its QuickBooks Location. Fetch to pick from your Departments; matches are pre-selected.
Joker calculates tax (and manages exemptions). QBO must not silently recalculate. Pick the QBO TaxCodes and enable the override to send Joker's calculated tax. Until enabled with a taxable code, taxed invoices stay blocked.
A received customer deposit is a liability — it posts to QuickBooks as a SalesReceipt using the Customer Deposit item, whose income account is the confirmed liability account 2040 — Shop Work Deposits (not 2020). No revenue is recognized on receipt. It's later applied to the final invoice as a negative Customer Deposit line. Pick the item and the 2040 account below.
Map the WO # and Tail # to QBO custom fields. Fetch the definitions or enter the DefinitionId (1/2/3). The invoice number stays the DocNumber.
Gross payment posts to the invoice. Fees post by Journal Entry: debit Expense, credit Clearing (usually Undeposited Funds). Pick both accounts.
Credit memos use a generic Customer Credit / Billing Adjustment item. Do not use the Customer Deposit item or 2040 Shop Work Deposits — that's a liability for deposits, not an AR correction. Pick the generic credit item below.
Enter an invoice # to see how its lines resolve against the confirmed mappings. Unmapped lines are listed as exceptions and block the push.