Accountant
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Accountant.

A/R, Payments, Vendor Bills & QuickBooks Exports

Dashboard

Real-time snapshot of receivables, payments, and bills
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W
Work Orders
Ready to Invoice + Awaiting Payment - billing pipeline
I
Invoices
Create, send, track customer invoices
$
Payments & Payouts
Stripe reconciliation and payouts
P
Purchase Orders
Review & create POs - what vendors billed us
A
A/R Aging
See who owes what, bucketed by age
Q
QuickBooks Export
Download CSVs to import into QB

Work Orders - Billing Pipeline

Closed = QA released, ready to invoice · Awaiting Payment = invoice sent · Paid = closed + paid
Ready to Invoice
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QA released, no invoice yet
Awaiting Payment
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Paid (last 30d)
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closed + paid
Total Open Revenue
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unpaid across pipeline
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Customer Invoices

Create, send, track customer invoices
Total
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invoices on file
Outstanding
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Paid
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invoices marked paid
Revenue
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from paid invoices
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Payments & Reconciliation

Stripe charges, payouts, and fees with payout reconciliation.
Gross (30d)
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before fees
Fees (30d)
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stripe processing
Net (30d)
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deposited to bank
To Reconcile
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payouts unchecked
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Purchase Orders

Purchase orders and their vendor bills.
Open full PO screen →
Total
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POs on file
Open
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Draft
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not yet sent
Committed
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total $ across POs
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Vendor Bills (AP)

Match PO, receiving, and vendor invoice. Approve, then sync the QBO Bill. Payments and bank rec stay in QBO.
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A/R Aging

Unpaid invoices grouped by days outstanding
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QuickBooks CSV Export

Download filtered CSVs for QuickBooks Online import

Pick the data type and a date range, then download. Each CSV matches a QuickBooks Online import template: Invoices → Sales > Import Invoices; Payments → reconcile against the Undeposited Funds account; Bills → Expenses > Enter Bills.

QuickBooks Connection

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QBO Setup

One-time setup before invoices sync. Owner / accounting only.
G
GL Code / Invoice Mapping
Map invoice GL codes to QuickBooks items & income accounts
C
Customer QBO Sync
Match, link, import & create customers in QuickBooks
V
Vendor QBO Sync
Match, link & create vendors in QuickBooks (required before PO push)
%
Gross Margin Report
Revenue, COGS & gross profit per invoice/WO (internal job cost)
!
Cost QA / Cleanup
Find & fix missing or ambiguous cost sources before trusting margin
¢
Parts Cost Integrity
Verify parts COGS at the source; backfill missing invoice cost basis
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Labor Integrity
Timeclock → actual labor → COGS & variance; burdened cost rates
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Vendor Cost Integrity
Attribute outside-service / freight / travel / consumable cost to jobs
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Payroll & Payables
Employee payroll batches (ADP export) + contractor payables

Auto‑Sync Triggers All default OFF. Manual push always works.

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Exception Queue

Failed, needs‑review, and needs‑resync items across invoices, vendors, POs, and inventory.
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Sync Attempt Failures

Individual failed QuickBooks push attempts (qbo_sync_log), with the record, error, and what to do next.
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Month‑End Reconciliation

Orion operational totals to compare against QBO balances.
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Work in Process (WIP)

Open work orders with accumulated labor + parts at cost (run on 12/31 for year‑end).
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Manual Actions